Membership Committee Report

November 14, 2012

Submitted by Peggy Huber, Chair

1. Membership numbers:

2.  Membership Application:

I have been unable to locate the electronic file of the SCRID application.  I’ve emailed the board with either responses that they do not have it or did not respond.  This will require me to design a new membership form.  The attached is what it would look like to clone the online application.

3.  Membership cards – it has been suggested that SCRID use pull-off or punch-out membership card forms. I am researching the price per unit and different formats. If I am able to extrapolate numbers and provide samples at the meeting, I will do so. If not, this will be continued at the next Board Meeting.

a. My goal is to have a decision and the computer and new printer (thank you, board!) programmed to use the SCRID website database to generate the new membership cards by July 1^st, 2013.

b. Samples: Full form, 2-ups (2 per page) and 3-ups (3 per page)

i. Card form & ink

ii. Envelopes

iii. Postage

iv. Total cost

4. Communication with SCRID membership:

a. SCRID’s Facebook and the SCRID Website continue to be resources for communication as well, but these are “passive” in that members would need to visit them on the internet to receive information.

b. SCRID had decided to discontinue the Yahoo Group because the website database was to replace it. However, since the database was difficult to use and unpredictable, the Yahoo Group has continued to fill that gap.

c. Now that the website has been upgraded to Joomla 2.5, do we want to try again to use it for sending email notifications to members?

5. Pending memberships:

a.       There are 4 memberships with “pay later” pending memberships. All members have provided proof that their checks have been cashed.  I have updated all of their memberships while Richard is researching the reason his records do not reflect the deposited checks.

b.      Payments from PayPal are being transferred to the website database as “pending.”  This does not seem to be a PayPal issue because the records on PayPal show the payments are being recorded correctly.  I will have Bob look into this once he’s on board.  In the meantime I am verifying payment for each member on PayPal and updating the database and processing those memberships.

6. Membership Promotion: I would like to reinstate the discount for newly certified RID members.

a. However, I cannot find the motion for which this promotion was first instated. The minutes we have on file only go back to 2008.

b. I will need access to the list of newly certified RID members.

SCRID

July 31, 2010

Fundraising Report

Kate Bess

Current Endeavors

• Research efforts taking advantage of the vast resources on the internet.

-Association of Fundraising professionals, afpnet.org

-Stepbystepfundraising.com

-The National Council of Nonprofit Association, NCNA, councilofnonprofits.org

-Nonprofit Donor Database, nozasearch.com

-California Association of Nonprofits, canonprofits.org

-fundraiserhelp.com, for nonprofits

• Reading blogs of current endeavors of other nonprofit leaders posting on the sites listed above.
• Grant writing research

-ca.gov/grants

-Santa Monica Public Library Database, smpl.org/websource/Grants/nonprofit.htm

• Finding corporations and businesses such as Target and Macys whose goals of community giving match the goals of SCRID.
• Developed and continuing to develop a variety of letters and emails to send to these companies.

Southern California Registry of Interpreters for the Deaf

Board of Directors Meeting Agenda

Conference Call

November 14, 2012

      I.    Call the meeting to order.

    II.    Roll Call.

   III.    Reading of SCRID Mission Statement: It is the mission of Southern California Registry of Interpreters for the Deaf to provide local forums and an organizational structure for the continued growth and development of the professions of interpretation and transliteration of American Sign Language and English.

   IV.    Approval of November 14, 2012 Agenda  

    V.    Approval of the minutes- phone conference July 25, 2012

   VI.    President’s Report – Beth D’Addario

 VII.    Vice President’s Report Juti Seshie

VIII.    Treasure’s Report- Richard Bernard

   IX.    Secretary’s report- Dorene Holms- All minutes submitted from January 2012 until May 2012 are inaccurate, not in proper format and need to be reviewed and resubmitted by the Secretary.

    X.    Member-at-Large Connie Loper

   XI.    Standing Committee Reports

a.    CMP— Darlene Geyer/Diana Nosch

b.    Membership— Peggy Huber

c.    Lou Fant Memorial Fund Banquet – Patty Drasin

d.    PDC – Davena Peters

e.    Website committee- Peggy Huber

 XII.    Old Business:

a.    Public Relations committee chairperson

b.    Website training day

c.    Welcome kit-review

XIII.    New Business:

a.    Change the bylaws to modify the number of terms of office  that can be held by any particular individual.

Motion: Motion: 20121114:01:

That the SCRID board enter into a contract with Bob Woods as new Webmaster of the SCRID website, earmark no more than $600 for start-up fees and budget for a maximum of $100/month for 12 months for maintenance.

Rationale:  Bob Woods comes highly recommended and is one of the few resources that work with our current back-side database platform, Joomla. He is able to take over the website now that the website upgrade to Joomla (2.5) and CiviCRM (4.1.25) has been completed.

Background:  SCRID is in need of reliable, quality webhosting.  The current arrangement, webmaster as Website Committee Chair, a non-paid board position, is not realistic given the amount of time and level of detail required to maintain a complex website that includes a membership database. 

The Website Committee will now consist of a Website Committee Chair who will coordinate website content, membership database function and work closely with the Membership Committee Chair and the webmaster contractor to ensure that all front- and back-end functions of the website are working properly, updated regularly and maintains the functionality which best serves the SCRID Board and membership at large.

A search and request for bids was conducted from June 2 to September 4th, 2012 (See chart in Website Committee Report).  Most webhosting companies screened were either unfamiliar with, or unwilling to work with the Joomla platform.  Only two bids were produced: Bob Woods and Daryl Crouse (Current webmaster). 

XIV.    Announcements

a.     

 XV.    Adjourn   

SCRID Presidents Report November 14, 2012

1.   SCRID Board Retreat at “Love2ASL”

-we got many SCRID items cleared up an accomplished regarding bylaws and communications.  Now all board members are ready to make SCRID great.

2.      Deaf Festival

SCRID was extremely successful at the festival.  Despite having spotty internet service, we managed to collect 30 emails of potential SCRID members.  We also had a lot of people come by our booth for questions and answers.  All in All it was a very successful event that SCRID will definitely participate in next year.

3.      MATA Expo

Once again SCRID had a presents at the MATA Expo and once again we had many people inquire at our booth.  It was another successful presents in the Deaf community.  We even had a great idea to hand out business card with the SCRID name, website, and Facebook page.  Juti will be printing the business cards up for the next big event.

Presidents Report October 27, 2012

SCRID Board Retreat at “Love2ASL”

We got many SCRID items cleared up and accomplished regarding bylaws and communications.

Now all board members are ready to make SCRID great.

Region V Presidents Conference Meeting

I was unable to attend but in my place was the Member-at-Large, Connie Loper. She did a great job

in my place.

Deaf Festival

SCRID was extremely successful at the festival. Despite having spotty internet service, we managed

to collect 30 emails of potential SCRID members. We also had a lot of people come by our booth

for questions and answers. All in all it was a very successful event that SCRID will definitely

participate in next year.

Southern California Registry of Interpreters for the Deaf

Board of Directors Meeting

Teleconference

January 26, 2011

10:00 AM

Officers

1. President-*Robin Taylor                                     2. Vice President – *Renahlee Crow

3. Secretary - *Michael Klyn                                   4. Treasurer - Richard Bernard

5. Member-at-Large - *Marlene Shanker             6. Ex-Officio- Julie Casaccia

Standing Committee Chairs

1.  CMP-Steve Barnthouse/Maren Jensen         2.  Lou Fant Memorial -Beth D'Addario/*Patty Drasin

3.  Membership-*Robin Taylor                               4.  PDC- *Juti Seshi

5.  Mentorship- *Kathy Goodson

6.  Student Representative/Support the Gap-Vacant

7.  Fundraising- Kate Bess                                                9.  Website – Daryl Crouse

8. Trilingual- Vacant

Adhoc Committees

1.2011 Election – Robin Taylor

Regional Representatives

1.  Inland Empire-*Michael Klyn                           2. South Bay – Tamara Hill

*represents present for meeting

Members/Visitors: None.

I. Call the meeting to order. With a quorum present, President Robin Taylor called the meeting to order at 10:04 AM.

II. Roll Call.

III. Reading of SCRID Mission Statement. The mission statement was read by President Robin Taylor.

IV. Approval of January 22, 2011 Agenda.  Call for revisions. The year on the agenda should read 2011 and not 2010.  Call for further revisions.  None. (M/S CROW/SHANKER) Vote called.  4/0/0.  Motion Carried.

V. Approval of November 13, 2010 Minutes. Call for revisions.  Patty Drasin should be listed as the Lou Fant Memorial Banquet Co-Chair and removed from the Member/Visitor list.  Call for further revisions.  None.  (M/S CROW/SHANKER). Vote called. 4/0/0.  Motion Carried.

VI. President’s Report. See attached. In addition to the report, Taylor added per Dawn Buldoc, for the bi-annual conference RID allocates a set amount funds to each chapter for the chapter president to attend the national conference.  Historically, a check was cut to the chapter to refund monies paid for the president to attend, however, from this point forward, in lieu of a check, the presidents conference registration will be automatically handled at the national office.  Given the 2011 conference will commence after a new SCRID President has been voted in should the new president had already sent in their conference registration RID will issue a refund.  SCRID will continue to provide the President a stipend to offset conference registration costs.

VII. Vice President’s Report. See attached.  Discussion ensued of holding future SCRID meetings at San Bernardino Valley College (SBVC).  Query made if SBVC would be a central location to pull interpreters from across all SCRID regions.  Crow will report back if SBVC would be willing to host either the May or June 2011 face-to-face meetings.

VIII. Treasurer’s Report.  See attached. Given Bernard is not here questions are deferred to email.

IX. Member-at-Large. See attached. One correction: The Lou Fant Memorial Banquet is 11:30a – 4:00pm not 11a – 4pm.

X. Standing Committee Reports

a. Lou Fant Memorial Fund.  See attached.  Drasin reported Barbara Bernstein may not be able to attend due to schedule conflicts.  D’addario and Drasin to meet next Sunday to address the “save the date” cards.  Additionally, electronic “save-the-dates” will be sent out using SmartLevels.com which was recommended by Daryl Crouse, SCRID Webmaster. Nominations and scholarship letters are due no later than the end of February.

b. Membership.  See attached. Report stands as submitted.  Everyone is encouraged to recruit for a Membership Chair.  The position requires one to two hours a month of a time commitment.

c. PDC.  See attached.  Discussion ensued regarding inquiries from within the interpreting community about the qualifications of Seshi as the PDC Chair that stemmed from an outside email.  Seshi’s qualifications were reviewed and the answers will be provided to those whom asked.  Klyn queried as to when members would be able to expect their first workshop from the revamped PDC Committee.  A tentative workshop has been slated for April 2011.  The main issue is presenters not getting their workshop information back for review, approval and CEUs granted.

XI. Ad Hoc Committee

a. 2011 Officers Election. See attached.  At this time, Crow will be stepping aside as Vice President and has recruited a replacement.  Richard Bernard will run for another term as Treasurer.  Marlene Shanker has filled two terms as Member At Large and is not able to run for another term.  Committee members are being sought to assist to do “snail mail” ballots starting the week of April 23 – 30.  Call for nominations have been sent via SCRIDTalk and posted on the website.

XII. Regional Representative Reports

a. None

XIII. Old Business: None.

XIV. New Business:

a. SCRID Address Change.  All committee chairs and officers need to compile a list of business associates to update the address (ie Franchise Tax Board, RID PDC, CMP, etc).  Taylor will email the full board with a note to send Klyn their list.  That list will be kept in the corporate books for reference. The new mailing address for SCRID is as follows: 2648 E. Workman Ave, #3001-290, West Covina, CA  91791.  All forms need to be changed.  Members need to be made aware as well.  The new address has been posted on the website and SCRIDTalk.

b. SCRID Electronic Communication.  Discussion ensued discontinuing SCRIDTalk and using the email distribution list of the website given emails can be sent directly from the website.  Concensus is that SCRIDTalk be phased out by the end of May 2011.  Notification will be posted on the website and on SCRIDTalk.  In essence, information will still be disseminated but in a different format that is more streamlined from the administrative aspect.

c. Reorder SCRID Pens.  The initial cost of the first order was $500 for 500 pens.  Crow to call Monday, January 24 to research current costs of pens and the possibility of changing the highlighter color from pink to yellow.  Crow will then email Taylor and Bernard to place the reorder on the SCRID credit card.

XV. Announcements

a. Deaf Senior Citizens Foundation of Palm Springs Gala, January 29, 2011 at the Riviera in Palm Springs.  For further information check www.dsf-ps.org.  

XVI. Adjourn. With no further business, the meeting was adjourned by President Taylor at 11:56 AM.

Conference Dial-in Number: (218) 862-1000                          Participant Access Code: 287489#