Reports - Secretary

Southern California Registry of Interpreters for the Deaf
Board of Directors Meeting
Teleconference 
July 31, 2010

Officers
1.  President-*Robin Taylor    2. Vice President – *Renahlee Crow
3. Secretary - *Michael Klyn    4. Treasurer - *Richard Bernard
5. Member-at-Large - *Marlene Shanker  6. Ex-Officio- Julie Casaccia

Standing Committee Chairs
1.  CMP-*Steve Barnthouse/Maren Jensen  2.  Lou Fant Memorial - Beth D'Addario
3.  Membership-*Michael Klyn   4.  PDC- Juti Seshi
5.  Mentorship- *Kathy Goodson
6.  Student Representative/Support the Gap-Vacant
7.  Fundraising- Kate Bess  9.  Website – Daryl Crouse
8. Trilingual- Vacant

Regional Representatives    
1.  Inland Empire-*Michael Klyn   2. South Bay – Tamara Hill

*represents present for meeting

Members/Visitors – None.

I. Call the meeting to order.  With a quorum present, President, Robin Taylor, called the meeting to order at 1:05PM.  Taylor reminded to announce yourself prior to speaking and wait to be called upon by President. 

II. Roll Call.  Taylor called roll.  See above for present board members. 
III. Reading of SCRID Mission Statement.  The Mission Statement was read by Taylor.  It is the mission of Southern California Registry of Interpreters for the Deaf to provide local forums and an organizational structure for the continued growth and development of the professions of interpretation and transliteration of American Sign Language and English.

IV. Approval of Agenda:  Call for revisions to the agenda.  Klyn added Treasurers Report as number VIII after the Secretary Report and enumerate the remainder of the agenda accordingly. Call for additional revisions.  None.  (M/S KLYN/BERNARD) TO APPROVE AGENDA AS REVISED.  Vote called.  4/0/0.  Motion carried.

Renahlee Crow, Vice President, joined the meeting at 1:12PM. 

V. Approval of May 15, 2010 Minutes.  See attached.  Call for revisions.  Under New Business, Motion 3, should read Mt. San Antonio College and not Mt. San Jacinto College.  
(M/S CROW/KLYN) TO APPROVE THE MOTIONS AS AMENDED.  Vote called.  5/0/0.  

VI. President’s Report.  See attached. No additional information to add.  There will be a Presidents Council meeting tomorrow, Sunday, August 1, 2010. 
VII. Secretary’s Report.  Given Taylor was not able to attend the Region V Conference Klyn attended in her stead.  See attached PowerPoint Klyn reviewed at the Region V business meeting. 
VIII. Treasurer’s Report.  See attached.  Call for questions.  None.    Taylor mentioned the annual report needs to include a copy of the FY0910 financials.  Given SCRID filed 09/10 taxes online an actual copy of the taxes are not available.  This is an issue on the national level as SCRID is not the only chapter that filed taxes online.  The purpose of the copy of the financials is to ensure the corporation has submitted all required documents.  After conferring with the national office, SCRID will use the official email from the IRS that reads the taxes were received.  Measures have been put into place to ensure that copies of the financials are printable prior to submitting online in the future. 
Discussion ensued in regards to sponsoring the two CSDR events listed on the Treasurers Report.  General consensus drew that while SCRID supports the events at CSDR, sponsoring the events does not fit into the purview of SCRID mission and philosophy.  At this point, Taylor will email the remaining of the board to see if anyone is interested in volunteering for their events.
Discussion ensued regarding the PO Box. As UPS has not been forwarding the mail on a weekly basis, Taylor suggested for workshop registrations, event ticket purchases, SCRID uses the event coordinators mailing address to expedite processing.  SCRID should be encouraging online registrations/ticket purchases to avoid excessive wait times through the snail mail process.  Over the last year, the CMP, Membership and Inland Empire Region have been encouraging members to use the SCRID website for all workshops, memberships and events.  In some instances, personal mailing addresses have been used for various events for registration.
Bernard to contact the owner of the franchise store to have one last conversation with him regarding the issues over the last two years.  If over the next month or two there is no progress SCRID will find a new PO Box.
IX. Member-at-Large.  See attached.   Call for questions.  None. 
X. Standing Committee Reports

a. CMP.  See attached report.  Barnthouse queried if the total number of members under the online membership directory is a direct number of members.  Given some members prefer not to be listed under the directory the Online Directory does not reflect the actual number of members.  Taylor instructed the CMP to go through the Dashboard under CiviCRM for actual numbers of members.  Call for further questions/comments.  None.

b. Membership.  See attached.  Klyn revised the Membership as follows: Certified Members 82; Associate Members 28; Student Memberships 19; Organizational Memberships 8; and 1 Supporting Membership.  Total Memberships: 138.  Call for questions.  Query made as to how many SCRID members RID has documented.  Unfortunately, RID only can show the total number for the state and not per chapter.  On a separate note, there was been some discussion on the national level that the RID handle the annual dues for the affiliate chapters so members of both organizations can pay one time for their national dues and affiliate chapter dues.  Currently, there is debate that some interpreters do not wish to participate in affiliate chapters but maintain membership with RID and/or do not wish to participate with RID but wish to participate on the local level. 

c. PDC.  See attached.  Prior to the Gender Workshop, Klyn had projected a $600 loss for the workshop.  After all the final financials were taken into consideration, SCRID was in the negative by $8.36; considerably less than the projected $600. 

Last week, Klyn and Seshi received an email from Brian Bliss, SDCRID Vice President, that both the Secretary and PDC Chair have been granted access to the SDCRID Event Calendar to advertise SCRID events.  SCRID will reciprocate accordingly.  It is the hope of both organizations to lessen the conflict of events happening throughout SoCal. 

Additionally, Seshi has put out a call for PDC Committee volunteers.  As of this date, members have expressed interests.  Seshi to follow up. 

Call for questions.  None. 

d. Mentorship.  See attached.  The Mentorship page under the website continues to be under construction.  Goodson and Crouse continue to work together to develop the page.  While the current WiKi is only accessible to committee chair and officers, Goodson suggested an additional WiKi under the Mentorship page for current mentors to access for mentoring resources.   Call for questions.  None.

XI. Old Business:
a.  None.

XII. New Business:

(M/S TAYLOR/CROW) Motion 20100626:01: The Board approve $2000 be paid towards the booking of the Castaway for the 2011 Lou Fant Memorial Banquet event.

Rationale: The chair of the Lou Fant Memorial Banquet committee, Beth D’Adarrio, has requested having the funds to book the event prior to the approval of the budget by the Board. This amount is the standard amount put toward booking the event location and will be represented in the 2010-2011 fiscal year budget.

Discussion: None.

Vote called.  5/0/0.  Motion passed. 

XIII. Announcements
a. Riverside Deaf Awareness Week will be the end of September.  The Mayor’s Deaf Model Community Committee met yesterday to determine dates.  The IE Region Representative will make announcements of the dates and call for volunteers via SCRIDTalk.
b. September 25, Woodly Park Deaf Awareness Day.  D’addario has been scheduled to man the SCRID booth that day.  A call for volunteers
c. August F2F Meeting has been canceled. 
d. September 18, 2010 is the next SCRID conference call.
e. All board meetings are posted on the SCRID website calendar.
f. The November face-to-face board meeting will have a free workshop after the meeting.  The November board meeting will be held at Canyon College.

XIV. Adjourn.  (M/S Shanker/Crow) With the no further business, the meeting adjourned at 2:23PM. 

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